Registration and Preparing for Before & After-School Care

The YMCA requires weekly tuition to be automatically scheduled to draft from your debit or credit card account on Monday two weeks before the care week begins.

• Upon the automatic draft attempt on Monday, if the payment returns, the Y will attempt to draft your payment method again two additional times on Tuesday and Wednesday.

• If a payment is returned, a $12 returned payment fee is assessed in addition to the amount of the original payment. 

• Child care fees that are not collected by Wednesday morning will result in the camper being unenrolled from the respective care week. 

Because the YMCA of South Hampton Roads is a state-licensed childcare provider, some forms are required before your child can attend before and after-school care. After you complete registration and check out, you’ll find these forms in the My Requirements section of your YMCA account.

• Child’s Information
• Child’s Proof of Identity
• Child’s Most Recent Physical & Immunization Record
• Parent/Guardian Information
• Child’s Emergency Information
• Additional Authorized Pickups
• Medication consent (required if your child requires medication while in our care)
• Allergy management plan (required if your child has diagnosed food allergies)
• Non-Prescription Skin Products Authorization
• 2024 Summer Camp Waivers

Required forms are due within 72 hours of registration.

Please note that medication authorization and allergy management plan forms expire one year from the date the doctor authorized unless otherwise noted by the doctor.

If any required forms are not complete and approved by the due date, your child's care registration will be cancelled. If a form is rejected after the due date, you will have 24 hours to correct the issue to avoid cancellation.

If you need to make changes or cancel your registration, we require a 14-day notice in order to ensure proper staffing ratios and to allow children on the waitlist to be offered a space. 

Cancellation requests can be made by submitting a change to your care.

If you don't cancel at least 14 days in advance, you will be responsible for that week's full tuition.

Please note that enrollment fees are nonrefundable.

If your child is unable to attend for an entire week of care due to illness, the Y will provide a credit with receipt of a doctor's note. If your child attends any day that week, full weekly tuition is due.

Because the Y is a state-licensed child care provider, we accept Department of Social Services (or DSS) and other third party payment assistance providers. Contact us by submitting a DSS inquiry form or by emailing childcare@ymcashr.org and we'll help you register.

Your child can expect a day of fun and learning!

Sample Schedule

• Check-in and Welcome Activity
• Snack (Provided by the YMCA)
• Homework Assistance
• Outdoor Play (weather permitting)
• Enrichment Activity 1
• Enrichment Activity 2
• End of Day Small Group Interest Centers

Activities Included 

Arts, STEM (Science, Technology, Engineering, Math), Leadership Development, Literacy, Service Learning, Health and Wellness

Nutritious snacks are provided during after-school care at no additional cost. Snacks are planned following USDA standards and may include fruits, whole grains, dairy, or protein options.
 

If medicine has to be taken while your child is in care, you must complete a Medication Authorization Form (located in the My Requirements section of your YMCA account) and it must be dispensed by our child care office. The medication must be in its original container. 

Please do not give your child their medications, sunscreen, or insect repellent in their book bags. Your child’s medications need to be with the YMCA child care office.

Please make sure that you have also completed the Non-Prescription Skin Products Application located in the My Requirements section of your YMCA account.

Please note that we must follow your doctor's instructions explicitly, and if they did not indicate that a generic medication is allowed, we can not give the generic medication to your child (example: Benadryl® vs diphenhydramine)

Child care communications are sent by email and/or text message. Communication by email will go to the email address you have selected as preferred for your child's account. 

Text communications will go to the phone number of the primary person on your YMCA account.

Please contact our Engagement Team at 757-275-9450 or 757-962-5555 with questions regarding enrollment, billing, and more. For specific questions regarding the program, please contact a director below.