Registration and Preparing for Day Camp

Below, you'll find more information about camp registration, paperwork, payments, cancellation and communication, as well as contact information for our camp teams at your YMCA summer camp. Click each topic to expand for more information.


When are camp payments due?

A $15 nonrefundable and nontransferable deposit per week holds your child's spot in summer day camp when you register.

The YMCA requires weekly tuition to be automatically scheduled to draft from your debit or credit card account on the Wednesday before camp begins.

  • If your draft is returned for any reason, a $12 returned payment fee will be assessed to cover the bank fees charged to the YMCA.
  • If your payment does not automatically draft for any reason, the tuition must be paid by 6pm on the Wednesday before camp begins.
  • Any payments made after 6pm on the Wednesday before camp begins may be assessed a $15 late fee.
What paperwork is needed prior to camp starting?

Because the YMCA of South Hampton Roads is a state-licensed childcare provider, some paperwork is required before your child can attend summer camp. After you complete registration and check out, you’ll find these forms in the My Requirements section of your YMCA account. This paperwork is due no later than 30 days before your child's camp session begins and includes:

  • Child’s Information
  • Child’s Proof of Identity
  • Child’s Most Recent Physical & Immunization Record
  • Parent/Guardian Information
  • Child’s Emergency Information
  • Additional Authorized Pickups
  • Medication consent (required if your child requires medication while in our care)
  • Allergy management plan (required if your child has diagnosed food allergies)
  • Non-Prescription Skin Products Authorization
  • 2023 Summer Camp Waivers

Please note that medication authorization and allergy management plan forms expire one year from the date the doctor authorized unless otherwise noted by the doctor.

What if I need to change or cancel my child's registration?

If you need to make changes or cancel your registration, we require a 14-day notice in order to ensure proper staffing ratios and to allow children on the waitlist to be offered a space. Let us know by the Monday, two weeks before the camp session you are canceling begins.

Cancellation requests can be made by requesting a change to your care.

If you don't cancel at least 14 days in advance, you will be responsible for that camp session's full tuition.

Please note that enrollment fees and camp deposits ($15/camp session) are nonrefundable and may not be transferred to other campers or to other weeks of camp.

What if I receive payment assistance for child care?

Because the Y is a state-licensed child care provider, we accept Department of Social Services (or DSS) and other third party payment assistance providers. Contact us by submitting a DSS inquiry form or by emailing and we'll help you register.

I've already provided my child's ID and health information to the Y. Why do I have to do this again?

We're updating our child care paperwork management system to better serve you! Previously the Y partnered with Playerspace to collect and maintain required paperwork. To facilitate an easier experience for families, we've created a simpler process starting with Summer Camp 2023. This means all required documentation will be uploaded and accessible through your YMCA account.

Here's what you need to know:

  • You will be asked to upload new childcare paperwork if you are enrolled or plan to enroll for summer camp 2023 through your YMCA account. You'll find these forms in the My Requirements section of your account. Click on the clipboard icon to get started. All paperwork must be completed 30 days prior to the first day of care. 
  • Not sure what paperwork is required? You are encouraged to visit required paperwork to learn about the licensing requirements that support safe, quality care for your child. 
  • Important note: we are not able to export the information you previously uploaded from Playerspace, so you will need to upload new documentation to your Y account. All documents previously uploaded to Playerspace will remain secured in their database. 
  • For subsequent registrations like before and after-school care and school's out camp, you'll only need to review documents and make any needed changes, making your paperwork process quick and easy in the future.

If you have any questions or need further assistance with this new process, please reach out to our Engagement Team at (757) 275-9450.


Things you will need:

  • Cool, comfortable clothing
  • Close-toed shoes (sandals permitted during swim times)
  • Swimsuit, towel, and plastic bag for wet belongings
  • Bag to keep personal belongings
  • Labeled lunch and two snacks (refrigeration is not provided)
  • Labeled, reusable water bottle 
  • No electronics, toys, or cell phones
Where will I drop off and pick up my child?

You can view information and a map of drop-off and pick-up locations for your child right here.

What does a typical camp day look like?

A typical day of camp goes like this (subject to change based on location/availability):

6:00-9:00 am Drop off 
9:00 am Opening Assembly
9:30 am Huddle Time
9:50 am Group Games
10:45 am Swimming
12:00 pm Lunch
12:35 pm Your Voice Your Choice
1:25 pm Arts & Crafts
2:10 pm Sports
2:55 pm STEM
3:40 pm Closing Assembly
4:00-6:00 pm Departure


Does my child go swimming?

Yes, your child will go swimming at least once a week. Please bring a swimsuit, towel, and a bag to place wet belongings in. 

Please do not put sunscreen in your camper's bags. Your child’s sunscreen needs to be with the YMCA summer camp office and we will provide sunscreen for your camper.

Swim test requirements can be found here. Each camper will receive the opportunity to test to receive a swim necklace. 

How should my camper prepare for special theme weeks?

You will receive communication via email with information regarding upcoming themes and what additional items may be needed to participate in planned activities. 

What if my child needs to take medication during camp hours?

If medicine has to be taken at camp, you must complete a Medication Authorization Form (located in the My Requirements section of your YMCA account) and it must be dispensed through our summer camp office. The medication needs to be in its original container. 

Please do not give your child their medications, sunscreen, or insect repellent in their book bags. Your child’s medications need to be with the YMCA summer camp office and we will provide sunscreen and insect repellent for your camper.

Please make sure that you have also completed the Non-Prescription Skin Products Application located in the My Requirements section of your YMCA account.

Please note that we must follow your doctor's instructions explicitly, and if they did not indicate that a generic medication is allowed, we can not give the generic medication to your child (example: Benadryl® vs diphenhydramine)


Are lunches provided?

Lunch is not provided by the Y.* Each camper is required to bring a lunch, two snacks, and a reusable water bottle. Please make sure items are labeled. The YMCA does not provide refrigeration. 

*Some locations offer one snack and a lunch via the Summer Food Service Program and in partnership with a third-party provider. Locations include:

  • Albemarle Family YMCA
  • Effingham Street Family YMCA
  • James L. Camp Jr. Family YMCA
  • Suffolk Family YMCA
  • YMCA Camp Arrowhead
  • YMCA of Portsmouth
How will my camp team communicate with me?

Camp communications are sent by email and/or text message. Communication by email will go to the email address you have selected as preferred for your child's account. 

Text communications will go to the phone number of the primary person on your YMCA account.

Who can I contact with additional questions?

Please contact our Engagement Team at 757-275-9450 or 757-962-5555 with questions regarding enrollment, billing, and more. For specific questions regarding the program, please contact a director below. 


Name Email Phone
Great Bridge/Hickory Family YMCA Becca Tovar
Allie Brouwere
(757) 648-8793
(252) 248-3496
Greenbrier Family YMCA Samantha Smith (757) 499-3816
Taylor Bend Family YMCA Nykia Bailey (757) 962-5532


Currituck Family YMCA Jasmin Raynor
Allie Brouwere
(252) 248-8144
(252) 248-3496

Eastern Shore

Eastern Shore Family YMCA Ethan Watkins (757) 317-9104
YMCA Camp Silver Beach Liz Lomba (757) 442-4634

Elizabeth City

Albemarle Family YMCA Tanja Brandow (252) 484-6382


James L. Camp Jr. Family YMCA Je'Lisa Murphy (757) 632-3847


YMCA Camp Red Feather Krystiana Carr (757) 275-9467
YMCA on Granby Krystiana Carr (757) 275-9467

Outer Banks

Outer Banks Family YMCA Sam Wills (252) 248-3563


Effingham Street Family YMCA Covetta Griffin (757) 549-7911
YMCA of Portsmouth LaToya Thomas (757) 530-8074

South Boston

YMCA of South Boston/Halifax County Jacob Ross (434) 212-5811 


Suffolk Family YMCA Janelle Dawson (757) 317-9123
Camp Arrowhead Janelle Dawson (757) 317-9123

Virginia Beach

First Tee — Hampton Roads Morgan Miner (757) 410-4305
Hilltop Family YMCA Sydney Boyle (757) 490-8277
Indian River Family YMCA David Montgomery (757) 275-9505
Mt. Trashmore Family YMCA Brandie Viscayda (757) 632-3662
Princess Anne Family YMCA Jasmine Wilson (757) 780-4405
Salem YMCA Family Center Clayton Smith (757) 499-1795
YMCA at JT's Camp Grom Jaron Howard (757) 275-9517
YMCA at JT's Camp Grom (Adaptive) Phoebe Sullivan (757) 530-8551